Covid-19 risk assessment for at-home wellness, fitness and beauty treatments

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At Urban, we’ve been working hard behind the scenes to make sure every moment during an at-home treatment or fitness session is as safe as possible. Below, you can read our full risk assessment, published in line with government guidelines.


Updated Tuesday 18th August 2020

This document identifies the Covid-19-related risks that our community of self-employed therapists, beauticians and personal trainers might encounter when delivering their professional services.

We have identified and tackled potential risks: 1. Before their appointment takes place, 2. When travelling to their appointments, 3. During the delivery of their service, 4. After their appointment. We’re making the findings and strategies outlined in this document publicly available on our website as recommended by the new government guidance to help employers, employees and the self-employed understand how to work safely during the coronavirus pandemic.

Before the appointment

Risks:

  • Client or someone from the household is infected with Covid-19 or is in close contact with an infected person
  • Client within vulnerable population
  • Client unaware of transmission risks and additional hygiene measures needed

Mitigating actions:

As per government guidelines, we are communicating with clients at multiple touch points of their booking experience to make sure they: (a) do not show any symptoms; (b) haven’t been in contact with someone showing symptoms; (c) haven’t been abroad in the last 14 days, (d) understand additional hygiene measures and that the use of PPE will be required for their treatment. This includes but isn’t limited to: pop-up message for anyone trying to book on our app; email and push notification on the day of the booking to remind them to cancel with no charge in case of exposure to the virus or showing symptoms. Contraindications for booking updated to include vulnerable populations and available on our website with adequate sign posting.

All safety recommendation and considerations for before and after bookings publicly available on our website with adequate sign posting.

When travelling to appointments

With the exception of a few specific fitness classes which can be carried out by video, the work carried out by our community cannot be performed from their homes. Therefore, they have to travel to their clients’ homes to perform their services.

Risks:

  • Contamination risk when using public transport through touching contaminated surfaces
  • Contamination risk when using public transport through equipment (massage tables) touching contaminated surfaces
  • Contamination through touching doorknobs and other contaminated surfaces upon arrival and departure from client’s home

Mitigating actions:

Service etiquette updated to include the following recommendations:

  • Limit your use or time on public transport – you can do that by reducing your service areas or travel by car
  • Wear protective equipment while travelling (mask + gloves)
  • Use a cover table when travelling between bookings
  • Facilitating acquisition of PPE by our community of therapists
  • Optimised our algorithm to show closest professionals to client’s home at the top of the search list
  • Professionals advised to use disposable tissues and immediately dispose of them safely if they need to touch doorknobs or other potential sources of contamination in the client’s home

During the delivery of the service

Risks:

  • Professional carrying out the service when they show symptoms or have been exposed to coronavirus within the last 14 days
  • Contamination due to professionals’ lack of understanding of the virus, how it spread and how to prevent contamination
  • Contamination due to poor ventilation of treatment space
  • Contamination due to close proximity between the professional and client. This is one of the cases identified by the government where a service cannot be carried out with the 2m distance rule.
  • Contamination by other household members

Mitigating actions:

  • Professionals with symptoms to be deactivated for 7 days.
  • All professionals must complete the following necessary steps before being allowed to offer their services on the platform again (detailed steps on this link):
  • Follow a CPD accredited COVID19 transmission prevention training provided by an independent external provider
  • Follow an additional internal service etiquette training providing them with specific advice based on their activity
  • Reduce their service areas
  • Order mandatory PPE relevant for their specialities as detailed below and send photo proof of purchase:
  • Clients are advised to be alone with the therapist in the room they receive their treatment in, without the presence of other household members
  • Clients are asked to wear a face covering* during all bookings except outdoor fitness and yoga (as of Wednesday 19th August)

After the appointment

Risk:

  • Professional or client develops symptoms in the 14 days following the booking

Mitigating actions:

  • Clients will be contacted 14 days after their booking to confirm they haven’t developed any symptoms
  • Therapists are requested to check themselves for symptoms according to NHS guidelines everyday before starting work. They are also requested to report back to us should they develop any symptoms
  • Recorded booking information will allow to trace all contacts that occur in the community should any infection be reported.

*Although no clear guidelines for at-home services were provided by the government at the time, we’re publishing this precaution on Wednesday 19th August to make sure our clients and therapists are as safe as possible.

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